Hi and thanks for the replies,
These are pretty much the answers I was expecting to hear.
I just thought it was worth posting the topic; just in case there was a service that I was unaware of.
I own a guest house myself and know that many guest house and B&B owners ask for card details to secure a room. This not only ensures they get payment for a no-show but also means that if anyone smokes then they can charge them a fee for having the room cleaned or if someone goes off with the keys. This is normally stated in their terms of any booking.
If a company phones up to book a room for an employee, without providing card details, who then ends up smoking in the room (or worse) then this means the room is unusable the following night and you have little hope of receiving any recompense for this as they can argue that they have spoken to the employee who said he/ she wasn’t smoking.
I know there are a few third party packages and companies that offer full blown booking systems but not all accommodation owners want on line bookings as this means they are then unable to vet people who may be coming into their home.
I promote and design websites for accommodation owners and find the capture of card details to be a common request.
I know that, from having spoken to companies such as world pay or streamline that the owner of the terminal can ask for card details as part of a credit / debit card authorisation process. However, the guest house owner is entirely the responsibility for the safety of this information.
Therefore, I think I will take heed of the advice and look at, possibly administrative, another solution.
I just thought I would reply with the above as many web designers do accommodation websites from time to time and may find it useful.